Privacy Policy

HireHub provides recruitment support for job seekers in Ireland. We use personal information to respond to enquiries and to assess whether there may be suitable recruitment opportunities. This Privacy Policy explains what information we may collect, how we use it, and the choices and rights available to you.

Who We Are

Information We May Collect

Depending on how you contact us and what you choose to share, we may collect:

• Name
• Email address
• Phone number
• Preferred role type
• Preferred location
• CV or work history, if submitted
• Career preferences
• Availability or notice period, if submitted
• Communication records
• Consent/permission information
• Basic technical information normally sent by browsers, such as IP address and device/browser details, only if collected by hosting or form providers

How We Use Information

• Respond to enquiries
• Review job seeker interests and preferences
• Assess whether there may be suitable recruitment opportunities
• Contact job seekers about relevant next steps
• Keep internal records of enquiries and communications
• Improve the clarity and usefulness of the website and enquiry process
• Comply with legal or regulatory obligations where applicable

Lawful Basis for Processing

We process personal information on one or more of the following lawful bases under data protection law:

• Consent — where you submit information or agree to be contacted.
• Legitimate interests — where necessary to respond to recruitment enquiries and manage candidate communications.
• Legal obligation — where applicable.

CVs and Candidate Information

CVs may contain employment history, education, skills, contact details, and other career-related information. CVs are used only for recruitment-related review and communication.

We do not automatically send CVs to employers. Candidate information will only be shared with relevant third parties where appropriate, necessary, and lawful.

Sharing Information

We may share information with:

• Recruitment-related third parties, only where relevant and appropriate
• Service providers, such as website hosting, email, and form providers
• Legal or regulatory bodies, if required
• Business advisers or professional service providers, where necessary

Formcraft / Embedded Form Notice

This website includes an embedded Formcraft form. The website itself does not intentionally add analytics, advertising, or tracking scripts. However, Formcraft or other embedded form services may process data, load scripts, or use cookies according to their own policies. Before publishing, the business owner should review Formcraft’s privacy and cookie behaviour.

The embedded form may redirect users to WhatsApp after submission where configured. WhatsApp has its own privacy and data practices. This website may use localStorage to remember that the form has already been submitted from the same browser, to help prevent duplicate submissions. This localStorage item is used for duplicate submission prevention and not for analytics, advertising, retargeting, or user profiling.

Cookies and Tracking

This website does not intentionally set analytics, advertising, retargeting, or tracking cookies. It may use browser localStorage only to help prevent duplicate form submissions from the same browser after a successful form submission. Third-party embedded services such as Formcraft or WhatsApp may have their own data practices.

Data Storage and Security

We take reasonable steps to protect personal information, but no online transmission or storage system can be guaranteed to be completely secure.

Data Retention

We keep recruitment enquiry information only for as long as reasonably necessary for recruitment, enquiry handling, legal, and administrative purposes.

We normally retain candidate enquiry information for up to 24 months, unless a longer period is required for legal, administrative, or legitimate recruitment purposes.

International Transfers

Some service providers may process data outside Ireland or the EEA. Where this happens, appropriate safeguards should be considered.

Your Rights

Subject to applicable law, you may have the right to:

• Access your personal information
• Correction of inaccurate information
• Deletion of your information
• Restriction of processing
• Objection to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the Irish Data Protection Commission

Irish Data Protection Commission website: https://www.dataprotection.ie

How To Contact Us

Changes To This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

Last updated: 15 April 2026